Notary FAQs

How do I make my first appointment?

Tim is available weekdays from 9am to 5pm, Monday to Friday.  To make an appointment simply call 01603 751 986 or email timeaglenotarynorwich@hansells.co.uk.  Evening and weekend appointments can be arranged with prior notice. In some cases it is possible to be seen at your home or place of work, or at one of our five county offices.

What will it cost?

A basic notarial job usually costs around £95. A few straightforward matters may be a little less. In addition there may be extra fees and disbursements if a document has to be apostilled (by the Foreign and Commonwealth Office) or legalised (by the UK embassy of the relevant country). Typically the additional fee for each document to be apostilled or legalised is £25, and there are disbursements (fees payable to third parties) of £40.80.  For most matters Tim will be able to offer a quote and show how the costs are assessed. Don’t forget that VAT is added to the notary’s fees. (NB: there are no set charges)

What will I need to bring to my first appointment?

To help speed up the Notary process it is important that you bring good evidence of identity.  A current valid passport or driving licence with photograph is the first step, and a bank statement or utilities bill (for example, a water bill or council tax bill) no more than three months old will also be needed.  It is essential if you bring with you all relevant papers or documents that relate to the matter, and it helps to scan and email these to the notary in advance of your meeting, so that he may fully understand what is required. From that he can provide an accurate and detailed quotation for his fees and disbursements.

Why do I need a Notary Public?

A Notary Public will prepare certain types of documents for use overseas. This is likely to include the work carried out at your meeting with the notary, plus in addition the preparation of notarial certificates for :

  • attesting the signature and execution of documents
  • authenticating the execution of documents
  • authenticating the contents of documents
  • administration of oaths and declarations
  • drawing up or noting (and extending) protests of happenings to ships, crews and cargoes
  • presenting bills of exchange for acceptance and payment, noting and protesting bills in cases of dishonour and preparing acts of honour
  • attending upon the drawing up of bonds
  • drawing mercantile documents, deeds, sales or purchases of property, and wills in English and (via translation), in foreign languages for use in Britain, the Commonwealth and other  countries
  • providing documents to deal with the administration of the estate of people who are abroad, or owning property abroad
  • authenticating personal documents and information for immigration or emigration purposes, or to apply to marry, divorce, adopt children or to work abroad
  • verification of translations from foreign languages to English and vice versa
  • taking evidence in England and Wales for foreign courts
  • provision of notarial copies
  • preparing and witnessing powers of attorney, corporate records, contracts for use in Britain or overseas
  • authenticating company and business documents and transactions
  • International Internet domain name transfers

What is a Notary?

A Notary is a member of the oldest legal profession in England and Wales. Generally speaking, a notary public is a practitioner trained in the preparation and execution of legal documents for use overseas. Notaries traditionally record matters of judicial importance as well as private transactions or events where an officially authenticated record or document drawn up with professional skill and knowledge is required.

The appointment of all notaries is regulated by the Court of Faculties under the overall control of the Archbishop of Canterbury. Licensed or commissioned notaries acquire some of the powers of solicitors, though most are dual qualified in any event. Both notaries and solicitors are also Commissioners for Oaths, and as such are able to undertake the bulk of routine domestic attestation work within the UK.

Notaries are required to undergo special training in the performance of their duties and they must be fully insured and maintain fidelity cover for the protection of their clients and the public.

Notaries have to renew their practising certificates every year and can only do so if they have complied with the rules.

Documents certified by Notaries Public are sealed with the notary’s seal or stamp and they are recorded by the notary in a register maintained and permanently kept by him.